Your guide to choosing a conference venue

Finding the right conference venue for your corporate event is key to its success. 

With the potential to make or break your event, it’s important to choose a venue that is equipped to accommodate your attendees and planned activities, while delivering an experience that makes your company’s brand shine.

Whether it’s your first time planning a major conference or you’re looking for tips on how to make your next business function stand out, here’s what you need to consider when choosing the right venue for your event.

Location

Your venue’s location should be easily accessible for all attendees to guarantee a stress-free arrival to your event. This means that it will need to have adequate parking facilities and access to some public transport options as well. 

With complimentary parking facilities, The Tradewinds Hotel is also conveniently located along direct bus routes to Fremantle Train Station and Perth city centre. 

It’s also a good idea to make sure that the venue is located near some cafes and restaurants. This will give attendees the chance to network and take a breather away from the dedicated conference space. 

The Tradewinds Hotel is located within walking distance to a host of bustling cafes and restaurants on George Street, as well to the local riverside foreshore and its picturesque walking trails. 

Long day of meetings left you exhausted? Tradewinds also has its own restaurant and bar area with local fresh food and inventive drinks, as well as gorgeous views over Perth’s Swan River.

Venue

Your chosen conference venue will send a message about your business, so it’s important to send the right one. For many businesses, this means finding a venue that will help their conference stand out from others. 

The Tradewinds Hotel’s unique heritage features and array of characterful meeting spaces is one of the reasons why it’s such a popular venue among Perth businesses. 

Ideally, your venue will have multiple spaces available for your use. At The Tradewinds Hotel, businesses have access to both small and large sunlit conference rooms. This means that we can easily accommodate events of different sizes, and we often find that businesses enjoy having the flexibility to break off for smaller sessions and meetings as well. 

Remember to consider lounge and outdoor spaces for attendees to unwind and socialise. Our scenic rooftop terrace is a favourite spot to gather for breaks and post-meeting drinks. 

Amenities 

Amenities are a welcome addition to any business conference. Since not every venue provides amenities, it’s a good idea to check whether they do and what their included amenities are. 

At the Tradewinds Hotel, businesses have access to everything that will help their conference run smoothly. Meeting rooms are equipped with all of the essentials, including audiovisual equipment, screens, whiteboards, flipcharts, bottled water, notepads, pencils, and of course, free WIFI. 

You will also have our experienced staff on hand to help out when needed. 

Catering 

If there’s anything that will keep your team going during a long day of workshops and meetings, it’s a good selection of food and drinks. Make sure that you check whether your chosen venue offers catering and whether the menus are accommodating to the different dietary requirements that your guests may have. 

At the Tradewinds Hotel, you have plenty of catering options to choose from. Energise your day with a freshly brewed coffee or tea, or enjoy the freshly prepared and flavoursome lunch selection, which can be enjoyed alfresco or in your conference space.

If you need a change of scenery, you’ll also have the option to dine in the lively Tradewinds Bar & Bistro. 

Then, a delicious afternoon tea usually keeps everyone going until the end of the day. With our extensive and customisable menus, you have the ultimate control over the catering service that you receive. 

Corporate accommodation 

If your conference is going to require an overnight stay, then it might be a good idea to look into corporate accommodation options.

If the conference is going to run all day, or you have attendees arriving from interstate, offering an overnight stay is crucial. That way, everyone has the opportunity to arrive at the conference feeling fresh and ready to go. 

The most convenient option is to look into a conference venue that has accommodation available onsite. While corporate accommodation doesn’t necessarily have to be five-star, it should still be modern, comfortable, and stylish (you want your guests to remember your event for the right reasons!).

At The Tradewinds Hotel, business travellers can choose from a range of spacious rooms, suites, and self-contained apartments with king-sized beds, luxurious ensuites, and deluxe amenities. While staying at the hotel, guests will also have access to the in-house fitness centre, swimming pool, and business centre

If you’re considering organising accommodation for the night before or after your conference, The Tradewinds Hotel will happily arrange accommodation for this at a special rate. 

Activities 

If you want your business conference to really stand out, you should inquire about whether there are any unique activities that the venue can organise for your guests. We find that social activities and team-building exercises are a great way to get people working together and recharge their energy levels outside of the conference environment. 

Some of our favourite activities to organise for business events are meditation and mindfulness sessions, stand up paddle boarding classes, and social drinks on the roof terrace. 

Ready to book your next business event?

With our central location, wide range of conference spaces, and onsite business  accommodation, The Tradewinds Hotel has been a popular choice for many Perth-based conferences and business events. 

If you’re ready to start organising your next business conference or function with The Tradewinds Hotel, get in touch today to create your most memorable event yet.